Careers Overview

As Europe’s leading marina group we take training and development seriously. We encourage all our managers to take the Marina Institute’s Certificated Marina Manager qualification and aim to nurture the skills and abilities of every member of our 260-plus team. And our commitment pays off - both in the loyalty of our staff and in the number of customers who come back to us time and again. We can’t promise that we’ve a position available but it’s still worth getting in touch. Rest assured that if you do join us, you can look forward to being part of an exciting future.

 

Current Vacancies

It is company policy to employ the best qualified personnel and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of their sex, race, pregnancy, disability, marital or family status, age, sexual orientation, religious beliefs or trades union membership.

Assistant Administrator - MDL Head Office, Southampton

Marina Developments is the leading Marina operator in the UK. We currently require an Assistant Administrator to join the Team working at our Head Office in Ocean Village, Southampton.

This is an excellent opportunity for an experienced, motivated and driven individual.  You will be passionate about providing the best possible levels of customer service and will have proven experience and administration skills.  This is a full time role working from 09.00 – 17.30 Monday to Friday. 

Overview 

The role will facilitate the PA to the Directors in providing support to our Directors and Senior Management Team in all aspects of the business.  You will also be responsible for the day to day running of the office as well as general administrative duties. 

Main Responsibilities

  • Being the first point of contact for all telephone and office enquiries, prioritise, problem solve, handle enquiries and provide fantastic customer service
  • Prepare for meetings, book rooms, arrange refreshments and catering, greet guests and inform organisers
  • Providing administrative support as required and directed to include preparing correspondence, reports, data sheets and presentations using Microsoft Office (Word, Excel and PowerPoint)
  • Receive and mail correspondence on behalf of the office, including the upkeep and management of the mailing system and post room
  • Maintain all kitchen and office equipment as well as organise office supplies
  • Update and maintain databases (to include The Manual), inventory, contact lists and filing systems, either by using computers or manually
  • Prepare presentations and implement basic website updates in line with Marketing guidelines
  • Organise and take minutes of the H&S meetings
  • Research, coordinate and organise training for employees and update training database, providing reports when necessary
  • Maintain the Company vehicle database for MOT/Tax etc
  • Complete monthly expense returns for the Directors and Senior Management Team
  • Assist with managing diaries and emails of members of the Senior Management Team
  • Assist with booking travel arrangements for the Directors and Senior Management Team
  • Provide support to Operations when / if required at peak times as directed by your Line Manager
  • Various Projects – as directed by Line Manager
  • Other duties as and when required that are deemed relevant within your role.

Person Specification

  • Great organisation skills and good stakeholder management along with the ability to multi-task, be proactive, prioritise, and work on your own as well as part of a team
  • An ability to deliver the highest standards of customer service with an aptitude in problem solving
  • Sound computer literacy (Intermediate level) and a working knowledge of office equipment
  • Excellent verbal and written communications skills with the ability to maintain trusting relationships with customers, suppliers and colleagues 
  • Flexible with a ‘can do’ attitude

Please apply in writing to:

Hazel Craik, PA to the Directors, Marina Developments Ltd, The Yacht Club, 1 Channel Way, Ocean Village, Southampton, Hampshire SO14 3QF.

Please mark your application “Strictly Private & Confidential – Addressee Only”.

Telephone: 023 8045 7155

MDL Marinas offers a competitive salary package plus bonus scheme, company uniform, and following your probationary period, a subsidised health cash plan. MDL Marinas are an equal opportunities employer. 

Send an email.

Closing Date: Friday July 24th 2020